Posts

Building the Business Case for Making Your Meetings Matter

covermeetingAre you frustrated by all the time you waste in lousy, boring, unproductive meetings? Are you ready to do something about it?

Last week, in “Back to Basics: Making Your Meetings More Effective,” I described the only two ways you can enhance meeting productivity:

  • Improving outcomes – better decisions, more creative solutions, higher levels of participant engagement, strengthened working relationships, and happier participants;
  • Reducing costs – fewer meetings, shorter meetings, and more efficient meetings; leaving more time for people to get their own work done.
[continue reading...]

Making Meetings Matter: Leading from Anywhere

Making Meetings MatterRecently I’ve been offering tips and techniques for making meetings more productive – and more popular.

A few weeks ago I listed 10 tips for meeting leaders (“10 Tips for Leading Meetings That Matter”), and then on May 30 I shared a reaction to that first article that was largely inspired by Bob Leek of Multnomah County, Oregon (“Making Meetings Matter: Distributed Leadership”).

Those ideas, in turn, sparked a comment and a question from Steven Beary, Principal and CFO of The Beary Group. Steven observed that Bob’s suggestion to “call for adjournment” if a meeting isn’t going well relies on Roberts Rules of Order, which is a common source of principles for leading public-sector meetings. As Steven pointed out, in most private-sector organizations that kind of pushing back or “taking over” a meeting could well be seen as insubordination, and in any case could easily become a “career-limiting move.”

Steven then asked the following question: Read more

Making Meetings Matter: The First Step

Meeting ImageThe first step in making your meetings and other conversations matter is to be more intentional about them.

However, because every one of us engages in work-related conversations of all kinds every day, it is highly unrealistic to suggest that you spend time thinking through every conversation before it takes place.

So let’s focus on formal meetings. Every meeting you set up and hold consumes scarce corporate resources – time and money. Don’t walk into any meeting or significant conversation without thinking through the basic variables, being clear about your purpose and expectations for the meeting, and sharing those expectations with the invited participants.

What information will you share during the meeting? What information do you want to learn? What decisions will be made? What commitments do you need, and from whom? How will you get to where you need to be? Read more

Redefining Leadership for the Digital Age

mmm180x490pxsmallAre you ready to become a smart meeting leader?

I invite you to join me on Tuesday, April, 26, at 4 PM Eastern time, for a free one-hour online conversation focused on “Redefining Leadership for the Digital Age.”

You can register here:

Registration URL: https://attendee.gotowebinar.com/register/7124403613916859139
Webinar ID: 146-058-459

In this inaugural offering I will identify why a new mindset is essential, describe the “P4+” model of meeting leadership I’ve developed, discuss how it produces meetings that are both productive and popular, and offer practical tips for engaging your meeting participants in creative, constructive conversations.

Participating in this program will enable you to:

  • Understand how the digital age differs from the industrial age;
  • Know why collaborative leadership is so central to success in the digital age;
  • Describe the behaviors of collaborative leaders;
  • Ask questions that draw out the ideas, insights, and experiences of others; and
  • Bring your meetings to an effective ending that achieves your desired outcomes.

Read more

Four Questions to Ask About All Those Meetings

Business People Meeting

I’ve said it many times:  meetings are the very heart of the future of work. Meetings are the way knowledge workers learn, communicate, problem-solve, create, share ideas, influence others, and inspire. They are the way work gets done in a world overwhelmed with information. We sort out the wheat from the chaff, we develop new ideas, and we build consensus in meetings.

But how effective are the meetings you participate in, or lead? Almost everyone I talk to complains about the meetings they attend. Over and over I hear terms like “boring,” “a waste of time,” “horrible,” and “never get anything done.”

If that’s what you are hearing or feeling about the meetings you attend and/or lead, what are you doing about it? Read more

Meetings are the Heart of the Future of Work

covermeetingI was recently interviewed about Making Meetings Matter by Dr. Jac Fitz-Enz (“Interviewing Jim Ware”). In the course of our conversation he asked me why I had moved from my long-term focus on the future of work to something as “mundane” as corporate meetings.

Dr. Jac’s question caught me a bit off guard, but it made me think. Here’s his question and my response:

Dr. Jac:

Jim what took you from the lofty heights of futuring to the more mundane issues around meetings? There’s no question that we all suffer from meetingitis, but what drew you to it?

Read more

Making Meetings Matter: An Overview

MMM cover adaptationAre you frustrated by all the unfocused, boring meetings you have to sit through?

Do the meetings you attend produce lasting solutions to the challenges you face?

Or do you and your staff waste precious hours at work sitting through meetings that don’t seem to matter?

It doesn’t have to be that way.

I want to get you out of the unproductive meeting trap that so many organizations have fallen into.

Technology now connects us with each other and with the information we need like never before.

But most meetings still unfold the same way they have for centuries. We haven’t adapted the way we meet to the realities of the new digital economy.

That’s the beginning of a 2 ½-minute video overview of my new book, Making Meetings Matter: How Smart Leaders Orchestrate Powerful Conversations in the Digital Age. Read more

The Seven Dimensions of a Powerful Conversation


Special Note: You are invited to a special (and free) book launch party celebrating the publication of Making Meetings Matter. Join me for an hour of conversation about meetings and collaborative conversations on Wednesday, March 16, at 3 PM Eastern Daylight Time.

Just click on this link to register: https://attendee.gotowebinar.com/register/4007501453093003777


(This article is also posted on The Future of Work…unlimited blog)

ManWomanTalking_000010584843MediumLast week I reported on my recent interviews with several smart people about what makes for a good conversation (“A Debate is Not a Discussion, and a Discussion is not a Dialogue“) .

Today let’s dig a little deeper into the underlying factors they identified. Here are the seven dimensions of effective conversations:

1. A good conversation is purposeful.

Sure, we often engage in small talk, or in conversations we know are relatively trivial. But when the subject is something we care about, and we have a clear and explicit goal (informing, learning, sharing, persuading) we tune in more intensely and we engage more deeply.

2. The participants are genuinely interested in the topic being discussed. Read more

Five Reasons There are so Many Bad Meetings

Making Meetings Matter: coverNote: This article is a brief excerpt from Chapter Two of my new book, Making Meetings Matter: How Smart Leaders Orchestrate Powerful Conversations in the Digital Age (link is to the book’s page on Amazon.com).

There don’t seem to be any definitive statistics about how many meetings are held every day, but the estimates I have seen (and recalculated for myself) suggest that there are somewhere between eleven and twenty-four million corporate meetings a day in the United States alone. Even though that is a wide range, I am confident that there at least four billion meetings a year here in the U.S.!

However, as I am fond of saying, no one I know is dying for that next meeting to start.  Read more

Making YOUR Meetings Matter

Permit me a bit of shameless self-promotion. My new book, Making Meetings Matter: How Smart Leaders Orchestrate Powerful Conversations in the Digital Age, just became available on Amazon.com, and I am in a giddy celebratory mode.

In fact, I just got my very first copy of the paperback edition (I ordered it from Amazon on Friday). Yes, I’ve read it all before, but there is something very visceral about seeing the actual book. Here’s a picture my wife took of me admiring it. There is nothing like finally holding your “baby” in your own hands!

JIm Ware pondering his new book

I am particularly proud of the testimonials I’ve already received from a number of very smart people. Read more